The Board has appointed a Committee of eight Village volunteer residents. One of the Committee’s first orders of business will be to choose its own chair, set its own meeting times and gauge its own schedule.
Meetings will be considered “public”, which means that they must be held in a publicly accessible location (the Municipal Building, the Library or the Community Center) and any member of the public can attend. During any given meeting the Committee may determine whether or not to entertain comments and questions from members of the public who are present.
The Board anticipates that this process may involve several phases that may include the following stages. This suggested process reflects best practice in other similar situations but can be modified by the Committee:
- Committee formation and mobilization
- This includes selection of a chair, establishing dates and schedules, deciding on procedural issues
- Consultant selection
- Definition of requirements, creation of an RFP, and selection of a consultant
- Preliminary review of core documents
- Collecting and reading through relevant existing documentation, including the ROD, Consent Decree, PRAP, Comprehensive Plan, LWRP documents, etc.
- Public Meeting
- The committee will hold an initial public workshop to brainstorm uses, activities and destinations for the public spaces on the waterfront—essentially a program for the public spaces.
- Finalization of Proposed uses for Public Spaces
- The Board and the public will review the program before the committee and its consultant develop the site plan.
- Infrastructure Plan Development
- Based on the proposed program, the committee and consultant will develop one or more a preliminary infrastructure site plans for review by the Board and the public.
- Public Input
- Presentation of the one or more infrastructure site plans to the public, and a chance for public input.
- Further refinement of Infrastructure Site Plan
- Refine infrastructure site plan based on public input.
- BP syndication
- Review of draft with BP for feasibility.
- Infrastructure Site Plan Finalization
- Finalization of infrastructure site plan and associated memorandum.
- Deliverable review
- Presentation of the recommendations to the Board and Public.
Budget and resources
The Board has allocated a budget of $30,000 for the Committee, which is expected to be largely spent on the services of a consultant that will assist the Waterfront Infrastructure Committee in structuring the process, running public meetings, assisting with the drafting of the final committee report and recommendations to the Board of Trustees
The Committee will have access to meeting facilities (as mentioned above) and the services of Village employees to provide video transmission or taping.
The Committee will also have access to input from the consulting engineer that the Village has retained for the duration of this project.
The Committee will produce a memorandum and infrastructure plan describing:
- Likely activities and uses for the parks, open spaces and water-related uses;
- The location and key features of the desired park(s) and esplanade and other open spaces;
- Key waterfront amenities such as boat access points, piers, floating docks, marinas, etc.
- The location and size of the road(s),
- Physical infrastructure to support future development, including sewers, electrical conduits, telecom and other utilities.
This document is an input to BP’s engineering design. Neither the Board nor BP expects it to rise to the level of detail of an engineering or construction document.
It should be noted that the Committee is responsible for producing the report document representing its recommendation: the consultant may make recommendations, offer advice and create infrastructure plans and design documents, However, the content, ultimately, reflects the collective decision of the Committee, with the input of the public. The final document will be formally accepted, reviewed, and approved by the Board of Trustees.
The Committee is expected to produce the recommendation by February 28th, 2013.